FILE:  DIA

 

ACCOUNTING SYSTEM

 

 

The Lincoln Parish School Board delegates to the Superintendent, or his/her designee, the responsibility of maintaining complete, accurate, and detailed records of all financial transactions in the school district.  These records shall be in accordance with modern governmental accounting procedures, as prescribed, and approved regulations of the Louisiana Board of Elementary and Secondary Education (BESE).

 

SCHOOL FUNDS

 

The School Board shall require uniform procedures be applied throughout the school district to assure the proper accounting for, and expenditure of, all funds under the control of the individual schools.  Pertinent regulations and procedures shall be established and maintained by the Superintendent and his/her staff.  Such funds shall be subject to regular audit by the central office administration.

 

Implementation of the procedures as developed by the Superintendent or his/her designated representatives shall be the responsibility of each school principal or his/her designee.

 

The procedures shall assure:

 

  1. Proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes. Receipts shall be issued for all collected monies.  All monies collected shall be spent for the specified purposes for which collection was made.
     

  2. Proper crediting of deposits, with receipts issued depositors.
     

  3. Safeguarding of cash and daily deposits of all monies received.
     

  4. Proper authorization before payment of invoices.
     

  5. Payment of bills by check, following recommendation by group sponsors and authorization by the principal.
     

  6. Prompt payment of bills.

 

The Board shall receive periodic reports from the Superintendent of all income, expenditures, balances in the schools' various accounts, and such other data as the Board may prescribe, in addition to regular financial reports.  In every way possible, the Board shall provide financial assistance relative to student activity programs within each school.

 

 

Ref:     La. Rev. Stat. Ann. ยงยง17:196, 24:515, 39:1301, 39:1302, 39:1303, 39:1304, 39:1305, 39:1306, 39:1307, 39:1308, 39:1309, 39:1310, 39:1311, 39:1312, 39:1313, 39:1314

Louisiana Accounting and Uniform Governmental Handbook, Bulletin 1929, Louisiana Department of Education

Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education

 

Lincoln Parish School Board